All Digi HubSchool fee collection health check
Find out how healthy your school's fee collection is. Enter a few numbers to see the amount pending, what waiting for late fees costs, the staff time spent chasing, and a fee health score out of 100. The check is free, needs no sign-up, and your numbers stay on your device unless you choose to send them.
How it works
Total yearly fees = students × average fee, and pending fees = total × pending %. The cost of waiting treats late money as money you could have used elsewhere, at 12% a year: cost = pending × 12% × average days late ÷ 365. Staff time a month = weekly hours chasing × 4.33 weeks.
The fee health score starts at 100 and loses points in three areas, each with a cap. Pending %: minus 2 points per percent, up to 50. Days late: minus 1 point for every 2 days, up to 25. Hours chasing: minus 2 points per weekly hour, up to 25. A score of 75 or more is healthy, 50 to 74 needs attention, and below 50 means act now.
How to use it
- Enter the number of students and the average yearly fee per student.
- Enter the percentage of fees pending now and the average days paid late.
- Add the staff hours spent chasing fees each week.
Questions
How can a school improve fee collection?
Remind parents a few days before the due date and on the day, keep one up-to-date list of who has paid, and give a numbered receipt for every payment. The free fee reminder writer drafts polite WhatsApp messages you can send yourself.
Why does the tool use 12% a year for the cost of waiting?
It is a planning assumption that puts a price on money arriving late, similar to what borrowing or a lost return might cost. Your real cost may differ. It helps compare schools and years, not to give an exact figure.
What does the School Portal do with fees?
School Portal records each fee with a numbered receipt and shows whose fees are pending, alongside student records, report cards and staff logins. It works offline and can import students from Excel.
Is my school's data saved?
No. The check is free with no sign-up and runs in your browser. Your numbers stay on your device unless you choose to copy the result, share it on WhatsApp, save a PDF or send it to us.
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